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Details of the conference:

•  Date and duration of the event.
• Event Location
• Number of participants
• Theme of the event

Technical demand:

List of equipment and technology needed to conduct the conference (e.g. sound system, lighting, projection screens, microphones, conference systems, multimedia projector, etc.).

Special technical requirements, if any (e.g. simultaneous translation support, live streaming, event recording, etc.).

Scope of maintenance service:

Whether the service only includes the delivery of equipment or also its installation, operation during the event and disassembly after the conference.

Whether technical support will be needed throughout the duration of the conference or only for a specific part (e.g. during presentations, discussion panels, etc.).

Additional services:

Does the conference require additional services such as event recording, live streaming, simultaneous translation, multimedia preparation, etc.