Obsługa techniczna eventów – Obsługa techniczna konferencji – BSC AV
Conference technical support
Why should you cooperate with us?
For many industries, conferences are a key platform for exchanging experiences, debating new ideas, and advancing the field. They are organized in diverse sectors, including science, medicine, commerce, business, and politics. The success of such events depends on many factors, but the technical side of the organization is always crucial.
With over twenty years of experience, BSC AV provides comprehensive conference technical support. By keeping up with technological developments and using only trusted hardware brands, we deliver the most advanced solutions to our clients. Our strength lies in a dedicated team of experts whose professionalism is confirmed by numerous positive reviews. While our headquarters are in Warsaw, we also operate branches in Krakow, and Gdynia ( Trójmiasto) , ensuring nationwide coverage.
Our strengths are:
Experience and professionalism: We have more than twenty years of experience in conference technical support, which guarantees high quality of services.
The latest technologies: We follow the technological innovations and use equipment of renowned brands, providing the most advanced solutions in conference technology.
A close-knit team of experts: Our team consists of experienced implementers, technicians and specialists who take care of every detail.
Satisfied customer testimonials: We are proud of the numerous recommendations and positive feedback from our satisfied customers, attesting to the quality of our work.
Rich hardware facilities: We have extensive hardware facilities that enable the implementation of conferences at the highest technical level.
Individual approach: We design and implement conferences according to the concept and requirements of our customers, providing comprehensive technical support at every stage.
Wide range of services: We offer comprehensive technical support, including lighting, sound, multimedia, audiovisual installations, simultaneous translations, discussion systems.
Flexibility: We are flexible and adapt to the needs and requirements of the client, guaranteeing the satisfaction and success of the conference.
Planning a conference in 8 steps
How to Plan a Conference Step by Step
Planning a conference is a decisive moment that influences its overall success. It requires not only precise preparation but also a carefully thought-out schedule of activities. Thanks to this, everything will run according to plan and participants will leave with a positive impression.
1. Determining Objectives and Theme
Choosing the right theme is the first step and a reference point for the entire organization process. When defining goals, ask yourself what you want to achieve through the event.
Is it the exchange of knowledge, building business relationships, or the promotion of new products and solutions? The more specific the objectives are, the easier it will be to create an effective implementation strategy.
2. Branding and Promotional Materials
In today’s competitive market, a consistent and attractive visual identity is essential. Strong branding will distinguish your conference from other events.
Professional promotional and conference materials build recognition and attract participants. Clear messages, combined with eye-catching design, increase interest and encourage registration.
3. Choosing Speakers and Presenter
Speakers add substantive value to the event. Select recognized experts who can provide insights and practical knowledge.
Equally important is the presenter. This person should be both competent and charismatic, keeping the audience engaged throughout the entire conference.
4. Conference Promotion
Promotion is a key element of success. Apart from traditional advertising, it is worth using digital tools such as social media campaigns, targeted mailing, and paid ads.
A well-structured communication strategy ensures you reach the right audience and motivates them to register.
5. Additional Events and Attractions
A good conference is more than just presentations. Complement the main program with networking sessions, integration evenings, or workshops.
Such additions not only make the participants’ time more enjoyable but also increase opportunities for building lasting business contacts.
6. Conclusion and Summary
The closing of the event should highlight the most important conclusions. Prepare a short presentation summarizing key topics.
This is also the right moment to collect participant feedback. Their insights will help you improve the organization of future conferences.
7. Technical Support
Modern conferences rely on technology. High-quality audiovisual equipment and experienced technical staff are essential for smooth operation.
Reliable sound, lighting, and streaming solutions guarantee a professional experience and the satisfaction of participants.
8. Logistics and Accommodation
Well-organized logistics are the backbone of a successful event. Ensure comfortable and well-equipped conference rooms as well as convenient accommodation.
Equally important is the location. Easy access to transport options makes participation more enjoyable and stress-free for attendees.
Summary
Organizing a conference requires attention to many details: from defining objectives to ensuring reliable technical support. A thoughtful strategy, clear communication, and professional logistics will allow you to create an event that is not only well-organized but also remembered for years.
simultaneous online translations
Conference Translation and Simultaneous Interpreting
In order to provide full support during conferences, we have built a carefully selected team of experienced interpreters. They specialize in simultaneous, consecutive, and written translations, offering services in many languages, including English, German, French, Russian, Ukrainian, Slovenian, Slovak, Czech, Hungarian, Chinese, Korean, and many more. Thanks to their expertise, simultaneous translations are handled with ease and professionalism.
What Is Simultaneous Translation?
Simultaneous interpreting is the most popular and also the most demanding type of translation. It is carried out in special soundproof booths, requiring interpreters to work in real time. While the speaker delivers their speech, the interpreter listens and immediately conveys the content through a microphone. Participants, using headphones, choose their preferred language channel.
The lack of direct contact with the speaker creates an additional challenge, as the interpreter cannot ask for repetition. For this reason, unwavering concentration and linguistic precision are key features of this form of interpretation.
Where Is Conference Translation Used?
Due to its nature, conference interpreting is mainly applied during large international and multilingual events, such as:
International conferences and business meetings,
Multilingual assemblies (e.g. European Parliament proceedings),
Galas and cultural, business, or scientific events,
Trainings, seminars, and symposia,
High-level political and economic discussions.
Modern simultaneous translation equipment makes it possible to manage even large multilingual gatherings. This method ensures effective communication wherever many foreign participants are present.
BSCAV’s Experience in Simultaneous Translations
For over 20 years, BSCAV has been providing technical support for international events, including comprehensive translation services. Our interpreters combine excellent knowledge of both languages with the ability to handle advanced grammatical structures and industry-specific terminology.
Their work is supported by professional simultaneous translation equipment. As part of our services, we handle the full technical preparation of conferences, seminars, and business meetings, guaranteeing the highest level of content security.
We use the Bosch Integrus system, which seamlessly integrates with NG and DICENTIS debate management systems, ensuring flawless communication throughout the event.
Conference systems
It offers high-tech discussion systems from Bosch, such as Bosch NG digital systems and the latest innovative Bosch DICENTIS conference system, which is the first IP system of its kind to combine audio, video and content presented during meetings. This groundbreaking conference system is based on the advanced OMNEO Media Networking architecture, leveraging the latest technological developments and intelligent network management to ensure smooth, uninterrupted conferencing.
Discussion systems are available in two versions:
Wired solutions that are used primarily during large business and government meetings, where it is necessary to manage the discussion of many people, even several thousand.
Wireless solutions, which constitute a unique offer on the Polish market. Thanks to this solution, you can freely place the microphones in any places without the need to connect them with cables, which contributes to the aesthetic and comfortable appearance of the installation. This solution is especially recommended during meetings of high prestige, in historic places and during banquets or business dinners. In addition, it ensures data security by encrypting the WiFi connection.
BSC AV represents Congress Rental Network in Poland.
Congress Rental Network is a global network of companies renting the most advanced ongress equipment and providing services of the highest quality.
