Obsługa techniczna eventów – Obsługa techniczna konferencji – BSC AV
Conference technical support
Why should you cooperate with us?
For many industries, events such as conferences are an important element of exchange of experience, debate and development of the field. Conferences are often organized by diverse backgrounds, such as scientific, medical, commercial, business, political, and many others. The success of the conference depends on many factors, however, the key element is to organize it professionally from the technical side.
BSC AV is a company with more than twenty years of experience in providing comprehensive conference technical support. We constantly follow technological developments and use only reputable hardware brands to offer our customers the most advanced technical solutions. Our work is based on a close-knit team of experts, whose high level is confirmed by numerous positive customer reviews. Our headquarters are located in Warsaw, but we also have branches in Sopot, Krakow and Poznań
Our strengths are:
Experience and professionalism: We have more than twenty years of experience in conference technical support, which guarantees high quality of services.
The latest technologies: We follow the technological innovations and use equipment of renowned brands, providing the most advanced solutions in conference technology.
A close-knit team of experts: Our team consists of experienced implementers, technicians and specialists who take care of every detail.
Satisfied customer testimonials: We are proud of the numerous recommendations and positive feedback from our satisfied customers, attesting to the quality of our work.
Rich hardware facilities: We have extensive hardware facilities that enable the implementation of conferences at the highest technical level.
Individual approach: We design and implement conferences according to the concept and requirements of our customers, providing comprehensive technical support at every stage.
Wide range of services: We offer comprehensive technical support, including lighting, sound, multimedia, audiovisual installations, simultaneous translations, discussion systems.
Flexibility: We are flexible and adapt to the needs and requirements of the client, guaranteeing the satisfaction and success of the conference.
Planning a conference in 8 steps
Planning a conference is a key moment that determines its success. It requires precise planning and scheduling of activities so that everything goes as expected.
1 – Determination of the Objectives and Theme of the Conference: The choice of the conference theme is a key step that will be the main reference point for the entire organization. When setting goals, it is worth considering what you want to achieve through this event. Is it the exchange of knowledge, the establishment of business contacts or the promotion of new products or solutions? The more specific the goals, the easier it will be to determine the implementation strategy.
2 – Branding and Promotional Materials: The modern market requires a consistent and thoughtful visual identity that will set your conference apart from other events. The development of promotional and conference materials is a key element of building recognition and interest of participants. Take care of professional design and clear messages that will attract attention and encourage participation.
3 – Selection of Speakers and Presenter: Speakers play a key role in raising the substantive value of the conference. Choose experts in your field who will bring valuable insight and experience. The presenter should not only be competent, but also able to maintain the attention and involvement of the participants throughout the event.
4 – Conference Promotion: Effective conference promotion is the key to success. In addition to traditional advertising channels, it is also worth using modern marketing tools, such as social media or mailing campaigns. Create a communication strategy that reaches the right target audience and prompts potential participants to sign up.
5 – Accompanying Events and Attractions: In addition to the main program of the conference, it is also worth planning additional events and attractions that will make the participants’ time easier and allow them to make new contacts. This can be a networking meeting, an integration evening or special workshops or discussion panels. The more diverse the program will be, the more interest it will arouse among the participants.
Conclusion and Summary: The conclusion of the conference is an important moment that should leave a positive impression and summarize the main conclusions of the event. Prepare a clear presentation summarizing the main topics. It is also a good time to collect feedback and feedback, which will help in improving the organization of subsequent events.
Technical Support: Modern conferences require not only high-quality content, but also professional technical support. Make sure you have access to reliable audio-visual equipment and experienced staff to take care of it. Efficient technology is the key to ensuring the smooth running of the event and the satisfaction of the participants.
Logistics and Accommodation: Proper organization of logistics and accommodation is the basis of a successful conference. Make sure you have access to properly equipped meeting rooms and comfortable accommodation for participants. Also take care of a convenient location and transport so that participants can easily reach the venue and move around the city.
simultaneous online translations
In order to provide support during the conference, we have created a carefully selected and experienced group of conference interpreters who deal with simultaneous, consecutive and written translations. We offer translations in many languages including: English, German, French, Russian, Ukrainian, Slovenian, Slovak, Czech, Hungarian, Chinese, Korean and many more. Simultaneous translations are not a problem for us.
What is simultaneous translation?
Simultaneous translations are the most popular and at the same time the most demanding type of interpretation, which are carried out in special, soundproof booths. This is a specific form of work that involves conducting translation in real time. The simultaneous interpreter listens to the speaker’s speech and immediately conveys its content to the audience using a microphone. The audience listens to the message in the headphones, choosing their preferred voice channel (language). The lack of contact with the speaker creates an additional difficulty for the interpreter, since he cannot ask to repeat the spoken point. An essential feature in the case of simultaneous translation is the ability to maintain a constant concentration at the highest level by the person performing the translation.
Where is conference translation used?
Due to its specificity, conference translations are mainly used when handling large conventions, such as:
International conferences and meetings,
Multilingual assemblies, such as the proceedings of the European Parliament,
Gales and cultural, business, scientific events,
Trainings, seminars, symposia,
Political and economic meetings and deliberations at the highest level.
Modern simultaneous translation equipment makes it possible to use this advanced method of translation to handle different types of multilingual meetings for a larger number of participants. This type of translation is applicable wherever there is a large number of foreign visitors.
For more than 20 years, BSCAV has been providing technical support for international events, including simultaneous translations. Translators must possess not only excellent knowledge of both languages, but also proficient in handling intricate grammatical constructions and industry terminology. Their work is supported by professional simultaneous translation equipment. BSCAV is engaged in the technical preparation of conferences, seminars and business meetings, using technologies that guarantee the highest level of content security.
We use the best simultaneous translation equipment — Bosch Integrus, which works with the complementary debate management systems NG and DICENTIS.
Conference systems
It offers high-tech discussion systems from Bosch, such as Bosch NG digital systems and the latest innovative Bosch DICENTIS conference system, which is the first IP system of its kind to combine audio, video and content presented during meetings. This groundbreaking conference system is based on the advanced OMNEO Media Networking architecture, leveraging the latest technological developments and intelligent network management to ensure smooth, uninterrupted conferencing.
Discussion systems are available in two versions:
Wired solutions that are used primarily during large business and government meetings, where it is necessary to manage the discussion of many people, even several thousand.
Wireless solutions, which constitute a unique offer on the Polish market. Thanks to this solution, you can freely place the microphones in any places without the need to connect them with cables, which contributes to the aesthetic and comfortable appearance of the installation. This solution is especially recommended during meetings of high prestige, in historic places and during banquets or business dinners. In addition, it ensures data security by encrypting the WiFi connection.
BSC AV represents Congress Rental Network in Poland.
Congress Rental Network is a global network of companies renting the most advanced ongress equipment and providing services of the highest quality.
